In our daily lives, whether in the workplace or in more personal settings, finding the right words to communicate can make all the difference. Whether you’re trying to come across as professional, friendly, or simply clear, the way you phrase things impacts how your message is received.
Saying “My availability is as follows” can sometimes feel a bit stiff, and while it’s certainly not incorrect, it may not feel as warm or personal as you might want it to. In this article, we’ll explore 30 different, thoughtful ways to say “My availability is as follows”—ways that feel a little more engaging, empathetic, and approachable. Let’s dive in!
What Does “My Availability Is as Follows” Mean?
When you say “My availability is as follows,” you are offering a list or an outline of times when you’re free to meet, talk, or participate in something. It’s a polite and somewhat formal way of introducing the times when you are open to commitments. However, there’s a range of other ways to phrase this, depending on the tone you want to convey.
Is It Professional/Polite to Say “My Availability Is as Follows”?
While “My availability is as follows” is professional and polite, it can sound a little formal or robotic in some situations. There are many ways to make this phrase warmer or more approachable, depending on the context. By choosing different expressions, you can convey your availability in a way that feels more genuine and thoughtful, while still maintaining professionalism.
1. “Here’s When I’m Free”
Meaning: A casual way of letting someone know when you’re available.
Explanation: This version is a more informal way to offer up your availability, but it’s still polite and clear.
Scenario Examples:
- “Hey, I’d love to catch up! Here’s when I’m free: Monday afternoon or Wednesday morning.”
- “For our meeting next week, here’s when I’m free: Tuesday and Thursday afternoons.”
Best Use: Great for informal, friendly settings or less formal workplace communication.
Not Use: Avoid in highly professional or formal contexts where a more structured tone is needed.
2. “I’m Available at These Times”
Meaning: A straightforward and clear way to provide your availability.
Explanation: This alternative is slightly more neutral than the first one but still informal enough to be friendly.
Scenario Examples:
- “I’m looking forward to our discussion. I’m available at these times: Monday at 10 AM or Thursday at 2 PM.”
- “I’m available at these times if you’d like to schedule a call: Friday afternoon or next Tuesday.”
Best Use: Perfect for casual conversations or when you want to be efficient with your wording.
Not Use: Not ideal for extremely formal or corporate environments.
3. “I Have Open Slots on”
Meaning: A softer, more conversational way to discuss when you’re free.
Explanation: This phrasing emphasizes that you’re accommodating the other person’s needs, making you sound more flexible and approachable.
Scenario Examples:
- “I have a couple of open slots on Monday afternoon and Wednesday morning. Does either work for you?”
- “Let me know if any of my open slots on Tuesday work for you.”
Best Use: Great for friendly yet professional communication, like with colleagues or clients.
Not Use: Avoid in formal emails to higher-ups where a more traditional approach might be better.
4. “Here’s a List of Times I’m Free”
Meaning: Offering a clear outline of when you’re available.
Explanation: This phrasing is still polite but offers a little more structure by listing the available times.
Scenario Examples:
- “I’m happy to discuss this. Here’s a list of times I’m free: Monday, 2 PM; Tuesday, 9 AM.”
- “I’ve compiled a list of times I’m free below: Thursday morning or Friday afternoon.”
Best Use: Good when you have multiple time slots and want to make things as clear as possible.
Not Use: Can come off as overly formal if the context is more relaxed.
5. “I’m Available Between”
Meaning: This focuses on the window of time when you’re free.
Explanation: A more specific way of conveying availability, helpful when you want to give a timeframe rather than exact slots.
Scenario Examples:
- “I’m available between 1 PM and 4 PM on Thursday—let me know what works best.”
- “I’ll be free between 10 AM and 12 PM on Friday.”
Best Use: Best for situations where you have flexibility but still want to provide clarity.
Not Use: Avoid if you want to give specific, defined time slots rather than a range.
6. “I Can Meet During These Hours”
Meaning: A way of letting someone know when you’re able to meet or be available.
Explanation: This option focuses more on meeting, but can be used for other types of availability as well.
Scenario Examples:
- “I can meet during these hours: Tuesday afternoon or Thursday morning.”
- “Let me know if you’re free during these hours this week.”
Best Use: Perfect for meetings, appointments, or business-related discussions.
Not Use: Less suitable for personal or informal communication.
7. “I Have Availability on”
Meaning: A very polite and professional way to state when you are free.
Explanation: This is an excellent phrase for professional correspondence where you want to sound accommodating and open.
Scenario Examples:
- “I have availability on Thursday afternoon and Friday morning—please let me know which time works for you.”
- “For our upcoming meeting, I have availability on Tuesday after 3 PM.”
Best Use: Best for formal business emails and when corresponding with clients or superiors.
Not Use: Avoid if the conversation is informal or you want to maintain a more relaxed tone.
8. “I’m Open at These Times”
Meaning: Suggests flexibility while still presenting clear options.
Explanation: This approach conveys a welcoming tone while letting the recipient know when you are free.
Scenario Examples:
- “I’m open at these times: Monday 9 AM to 11 AM, or Wednesday 2 PM.”
- “I’m open at these times—let me know if one of these works for you.”
Best Use: Great for professional or semi-professional settings when you want to keep things friendly.
Not Use: Might not be formal enough for very official situations.
9. “I’m Free on These Dates/Times”
Meaning: Clear and direct, this phrase simply communicates your availability.
Explanation: Another simple yet effective way to communicate when you’re free, but more to the point than some alternatives.
Scenario Examples:
- “I’m free on these dates: Monday or Friday afternoon.”
- “I’m free on these times: Tuesday, 10 AM, or Thursday, 1 PM.”
Best Use: Ideal when the recipient just needs a clear, no-frills list of your available times.
Not Use: Avoid if you want to convey warmth or flexibility.
10. “Here’s What I Have Open”
Meaning: A casual, yet still polite, way of showing when you’re available.
Explanation: This phrasing focuses on what works for you, making it sound a bit more informal and friendly.
Scenario Examples:
- “Here’s what I have open: Monday afternoon or Wednesday morning.”
- “Let me know if what I have open works for you: Thursday from 10 AM to 1 PM.”
Best Use: Perfect for casual, friendly communication in business or personal settings.
Not Use: Avoid in very formal or stiff professional contexts.
11. “I’m Open to Meeting at”
Meaning: Suggesting that you’re open to scheduling a meeting at a specific time.
Explanation: This phrase emphasizes a willingness to be flexible while still offering a clear timeframe.
Scenario Examples:
- “I’m open to meeting at 9 AM on Monday or 2 PM on Thursday.”
- “If those times don’t work, I’m open to meeting at other times this week.”
Best Use: Ideal for professional settings when you want to remain flexible but still clear.
Not Use: Less appropriate for highly structured situations where specific times are needed upfront.
12. “Here Are Some Times That Work for Me”
Meaning: Offering a selection of times that fit your schedule.
Explanation: This is a more personal way of saying you’re available, without sounding overly formal.
Scenario Examples:
- “Thanks for reaching out! Here are some times that work for me: Monday afternoon or Wednesday morning.”
- “I’ve checked my calendar, and here are some times that work for me: Thursday at noon or Friday at 10 AM.”
Best Use: Great for casual or semi-formal settings, particularly in emails to colleagues or clients.
Not Use: Might sound too informal for very corporate settings.
13. “I Have Some Free Time on”
Meaning: Suggests availability by indicating free time slots.
Explanation: This phrasing is relaxed but still clear, offering options without too much formality.
Scenario Examples:
- “I have some free time on Tuesday afternoon or Thursday morning.”
- “Would either of these work for you? I have some free time on Wednesday from 3 PM.”
Best Use: Works well for a casual tone, whether in emails or messages to friends and colleagues.
Not Use: Avoid if you need to sound more formal or professional.
14. “I’m Available to Connect at”
Meaning: A professional but approachable way of indicating when you are free for a meeting or conversation.
Explanation: This phrase is ideal for when you want to keep things businesslike while still coming across as accessible.
Scenario Examples:
- “I’m available to connect at 10 AM on Monday or 2 PM on Wednesday.”
- “If that works for you, I’m available to connect at the times I’ve listed.”
Best Use: Perfect for professional or business communication, especially in emails or scheduling apps.
Not Use: Less suited to very informal or personal communications.
15. “I’ve Set Aside Time for”
Meaning: Indicating that you’ve dedicated specific times for an activity or meeting.
Explanation: This phrase gives a sense of organization and focus, showing that you’re making time for the person you’re communicating with.
Scenario Examples:
- “I’ve set aside time for a call on Monday afternoon or Friday morning.”
- “I’ve set aside time for this project on Tuesday from 1 PM to 4 PM.”
Best Use: Ideal for professional settings where you want to show that you’re prioritizing the meeting or task.
Not Use: Can sound too formal or stiff for casual conversations.
16. “I Have Time to Talk on”
Meaning: Letting someone know when you are available for a conversation.
Explanation: A simple and direct way of communicating when you are open to having a discussion.
Scenario Examples:
- “I have time to talk on Tuesday afternoon or Thursday morning.”
- “Let me know if I have time to talk on Friday works for you.”
Best Use: Great for conversations, both personal and professional, where you’re offering to have a chat.
Not Use: Less ideal when you need to provide multiple specific time options for meetings.
17. “I’m Open to Scheduling a Time on”
Meaning: Offering to arrange a time that works for both parties.
Explanation: This shows flexibility, signaling that you’re happy to schedule a time that works best for the other person, within your available slots.
Scenario Examples:
- “I’m open to scheduling a time on Monday afternoon or Thursday morning—please let me know which works for you.”
- “I’m flexible and open to scheduling a time on either Tuesday or Wednesday.”
Best Use: Excellent when you want to convey openness and flexibility, especially in professional environments.
Not Use: Avoid if you need to sound more definitive and specific with your availability.
18. “Let Me Know If One of These Times Works for You”
Meaning: A polite way to offer availability while leaving the choice up to the other person.
Explanation: This phrasing emphasizes that you’re offering options, but ultimately the decision is up to them.
Scenario Examples:
- “Here are a few options: Let me know if one of these times works for you.”
- “Let me know if one of these times works for you, and we’ll schedule the meeting accordingly.”
Best Use: Ideal for professional and client-facing communication when you want to offer choices but keep it flexible.
Not Use: Avoid in contexts where you need to specify exact times with no room for negotiation.
19. “Here’s a Time That I’m Available”
Meaning: A simple, direct approach to let someone know when you can meet or chat.
Explanation: This phrasing is clear and offers only one option, making it easy for the other person to decide.
Scenario Examples:
- “Here’s a time that I’m available: Wednesday at 2 PM.”
- “For our meeting, here’s a time that I’m available: Thursday at 10 AM.”
Best Use: Best for when you know exactly when you can meet and want to keep it simple.
Not Use: Not ideal when you want to offer multiple times to accommodate someone else’s schedule.
20. “I Have Some Time Open on”
Meaning: Letting the other person know when you have a gap in your schedule.
Explanation: This is a more casual phrasing, showing that you’re open to meeting or chatting without sounding too formal.
Scenario Examples:
- “I have some time open on Tuesday afternoon or Thursday morning.”
- “If you’re free, I have some time open on Friday from 3 PM to 5 PM.”
Best Use: Ideal for informal settings, whether at work or with friends.
Not Use: Might sound too informal for a very professional environment or when dealing with clients.
21. “I Can Make Time at”
Meaning: Suggesting you can adjust your schedule to accommodate the person.
Explanation: This phrase shows willingness to prioritize the other person, demonstrating flexibility and care.
Scenario Examples:
- “I can make time at 2 PM on Wednesday or Thursday afternoon. Let me know if either works for you.”
- “If those times don’t work, I can make time at 10 AM on Friday.”
Best Use: Ideal for professional and friendly communications when you’re trying to show flexibility and a willingness to prioritize the meeting.
Not Use: Avoid in cases where you need to provide specific, non-negotiable time slots.
22. “I’m Available to Meet on”
Meaning: A clear way of stating when you’re available for a meeting.
Explanation: This phrase focuses specifically on meetings, ensuring that the other person knows you’re free to meet at those times.
Scenario Examples:
- “I’m available to meet on Monday at 11 AM or Thursday afternoon.”
- “If it works for you, I’m available to meet on Tuesday at 9 AM.”
Best Use: Perfect for scheduling meetings, whether in professional settings or informal meetups.
Not Use: Not suitable for less formal or non-meeting contexts, like casual calls or check-ins.
23. “Here’s When I Can Be Reached”
Meaning: Offering times when you’re available for a conversation or meeting.
Explanation: This phrase is especially useful for phone calls or virtual meetings, emphasizing when you can be contacted.
Scenario Examples:
- “I’m available for a call; here’s when I can be reached: Monday from 10 AM to 12 PM or Thursday afternoon.”
- “If you need to reach me, here’s when I can be reached: Friday at 3 PM or Monday morning.”
Best Use: Best for scenarios when you’re setting up calls or remote meetings.
Not Use: Less ideal for in-person meetings or events.
24. “I Can Fit You In at”
Meaning: Implies you are making room in your schedule for someone.
Explanation: This shows that you are accommodating the other person, even though your time might be limited.
Scenario Examples:
- “I can fit you in at 3 PM on Thursday or Monday morning.”
- “I have a packed schedule, but I can fit you in at 1 PM on Friday.”
Best Use: Ideal when you want to convey that you’re making an extra effort to fit the other person into your busy schedule.
Not Use: Avoid if you’re looking for a more neutral or professional tone.
25. “I Am Free at”
Meaning: A simple and direct way of stating when you’re available.
Explanation: This is one of the simplest ways to provide your availability, offering clear times without any additional wording.
Scenario Examples:
- “I am free at 10 AM on Monday or 2 PM on Wednesday.”
- “Let me know if you’d like to connect, I am free at 1 PM on Thursday.”
Best Use: Best when you want to keep things brief and straightforward, especially in fast-paced environments.
Not Use: Less ideal when you want to add a more personal or warm touch to your communication.
26. “I’m Happy to Meet on”
Meaning: Showing that you are willing and pleased to schedule a meeting.
Explanation: This phrase conveys enthusiasm about the meeting, making it sound like you’re looking forward to it.
Scenario Examples:
- “I’m happy to meet on Tuesday at 3 PM or Thursday at 10 AM.”
- “Let me know what works best; I’m happy to meet on either Wednesday or Friday.”
Best Use: Ideal for professional settings when you want to be both accommodating and enthusiastic.
Not Use: Avoid if the situation requires a more formal tone or if you need to convey that you’re not completely free.
27. “I Can Make Myself Available on”
Meaning: Offering to adjust your schedule for someone else.
Explanation: This indicates that you are willing to rearrange your time to accommodate the other person, which conveys thoughtfulness and flexibility.
Scenario Examples:
- “I can make myself available on Tuesday afternoon or Wednesday morning if that works better for you.”
- “I understand your tight schedule, so I can make myself available on Friday at 2 PM.”
Best Use: Great for when you want to show flexibility and prioritize the other person’s needs.
Not Use: Less appropriate for situations where your schedule is non-negotiable or when you want to avoid sounding overly accommodating.
28. “I’m Open for a Meeting on”
Meaning: Suggesting that you’re ready to schedule a meeting at a certain time.
Explanation: This phrase is slightly more formal than some of the others but still friendly, offering clear availability.
Scenario Examples:
- “I’m open for a meeting on Tuesday at 10 AM or Thursday afternoon.”
- “Please let me know if you’re open for a meeting on Friday at 11 AM.”
Best Use: Works well in professional or semi-formal contexts where you need to be clear but still friendly.
Not Use: May not sound warm enough for casual or highly informal conversations.
29. “I’m Free for a Chat on”
Meaning: This phrase works well for less formal settings, offering availability for casual conversation or meetings.
Explanation: It implies that you are willing to set aside time for a chat, making it sound relaxed and approachable.
Scenario Examples:
- “I’m free for a chat on Tuesday at 10 AM or Wednesday after 1 PM.”
- “Let me know when you’re available; I’m free for a chat on Friday.”
Best Use: Great for informal or semi-formal conversations, particularly when discussing non-urgent topics.
Not Use: Not appropriate for very formal or professional communication, especially when dealing with clients or senior management.
30. “I’m Happy to Work Around Your Schedule”
Meaning: Offering full flexibility to the other person, indicating you’re willing to adapt to their needs.
Explanation: This shows that you’re flexible and prioritizing the other person’s time, which can help in building good relationships.
Scenario Examples:
- “I’m happy to work around your schedule—please let me know when you’re free!”
- “If none of the times I’ve suggested work, I’m happy to work around your schedule.”
Best Use: Excellent for client-facing or collaborative settings where you want to emphasize your flexibility and willingness to accommodate.
Not Use: Might sound too accommodating in situations where it’s important for you to set boundaries or have fixed times.
Conclusion
When it comes to communicating your availability, there’s no need to stick to the same old phrases. The alternatives presented in this article allow you to express yourself with warmth, flexibility, and professionalism, tailoring your language to the situation and your audience.
Whether you need to convey availability in a formal or casual setting, these phrases will help you stand out as thoughtful and approachable.
FAQs:
- Should I always give multiple times when offering my availability?
- It’s often helpful, especially if you want to accommodate the other person’s schedule. However, if you have a fixed schedule or limited availability, offering a single time might be more efficient.
- It’s often helpful, especially if you want to accommodate the other person’s schedule. However, if you have a fixed schedule or limited availability, offering a single time might be more efficient.
- What if I’m really busy and can’t offer many options?
- Be honest and offer the best times you have available. Phrasing like “I can fit you in at [time]” shows you’re still making the time to meet.
- Be honest and offer the best times you have available. Phrasing like “I can fit you in at [time]” shows you’re still making the time to meet.
- What if the person I’m emailing is a senior executive or someone in a very formal role?
- For more formal interactions, opt for phrases like “I have availability on [date]” or “I am available at [time].” These sound professional and respectful.
- For more formal interactions, opt for phrases like “I have availability on [date]” or “I am available at [time].” These sound professional and respectful.
- Can I use these phrases in text messages or direct messages?
- Yes! These alternatives can work in both formal and informal direct messages, offering a good balance of warmth and professionalism.
- Yes! These alternatives can work in both formal and informal direct messages, offering a good balance of warmth and professionalism.
- How do I respond when none of the suggested times work for the other person?
- You can say something like, “If none of these times work for you, I’m happy to work around your schedule” or “Let me know your availability, and I will adjust accordingly.” This conveys your flexibility and willingness to find a time that works.
