When it comes to email communication, the words we choose can convey so much more than just the information we’re sharing. By opting for a more thoughtful and personal tone, we create a sense of warmth and consideration, making our message feel more engaging and less transactional.
Instead of the usual, impersonal “Please see attached,” why not express yourself in a way that feels more connected? In this article, we’ll explore 30 other ways to say “Please see attached” in an email, each designed to help you communicate with care and sincerity.
What Does “Please See Attached” Mean?
“Please see attached” is commonly used in professional email communication to inform the recipient that you have included a document, file, or other resources as part of the email. It’s a polite way of directing the recipient’s attention to the attachments for further review or action.
However, while it’s functional, “Please see attached” can feel somewhat impersonal or formal. By using alternative phrases, you can soften the tone, convey more warmth, and engage your recipient in a more personable way.
Is It Professional/Polite to Say “Please See Attached”?
Yes, it is generally considered professional and polite to say “Please see attached” in emails. It provides clear instructions about the email’s content. However, when the need arises to add a more empathetic touch or create a more personable interaction, using a different phrase can elevate your communication. The alternatives below can help maintain professionalism while also fostering a more approachable, caring tone.
1. “I’ve Included the [Document Name] for Your Reference”
Meaning: This phrase emphasizes that the attachment is provided for the recipient’s review.
Explanation: Instead of simply directing the reader to the attachment, this alternative shows you’ve put thought into what they might need. It suggests that you value their time and aim to assist them in finding the relevant information.
Example: “Hi Sarah, I’ve included the budget proposal for your reference. Let me know if you need any further details.”
Best Use: When sending a document that the recipient may need to refer to later, ensuring they know it’s there for their convenience.
Not Use: When the attachment is irrelevant or unnecessary.
2. “Attached Is the [Document Name] for Your Review”
Meaning: This phrase implies the document is for the recipient’s consideration.
Explanation: It shows that you are requesting the recipient’s attention and input on the attached file. It’s a more formal but still friendly way to guide the recipient’s actions.
Example: “Hello John, attached is the marketing plan for your review. I look forward to hearing your thoughts.”
Best Use: When you want feedback or approval on a document.
Not Use: If the attachment is just for informational purposes and no action is required.
3. “I’ve Attached the [Document Name] for Your Perusal”
Meaning: “Perusal” suggests that the document is something the recipient may want to look through in detail.
Explanation: This alternative adds a more refined touch to your language, showing that you’re offering something that requires careful attention.
Example: “Dear Lisa, I’ve attached the financial report for your perusal. Feel free to reach out if you have any questions.”
Best Use: When sending documents that may require thorough examination.
Not Use: When the document is straightforward or requires little to no review.
4. “Please Find the [Document Name] Attached”
Meaning: A classic and polite alternative that directs the recipient to the attachment.
Explanation: This version is a bit more formal and widely accepted in professional emails. It’s polite and direct but still leaves room for a warmer phrasing depending on the context.
Example: “Hi Mark, please find the proposal attached for your consideration.”
Best Use: When sending documents that require action or attention.
Not Use: When the recipient has already been given the document or if it’s not important.
5. “I’ve Sent Along the [Document Name] for Your Review”
Meaning: This suggests that you’ve thoughtfully provided the document and that it’s intended for the recipient’s consideration.
Explanation: This alternative conveys a sense of helpfulness and care, showing you’ve made an effort to send something along for the recipient’s convenience.
Example: “Hi David, I’ve sent along the meeting minutes for your review. Please let me know if you spot anything that needs adjusting.”
Best Use: When you want to acknowledge that you are offering something for the recipient’s attention and review.
Not Use: When the document is irrelevant or not of importance.
6. “Here’s the [Document Name] for You to Look Over”
Meaning: This is a friendly, more casual way of informing someone about the attachment.
Explanation: This phrase is approachable and light-hearted, perfect for situations where a less formal tone is acceptable.
Example: “Hey Tom, here’s the project brief for you to look over when you have time.”
Best Use: In less formal emails where you want to keep things conversational but still informative.
Not Use: When formality is expected, such as in corporate communications.
7. “Kindly Find the [Document Name] Attached”
Meaning: This is a polite and slightly formal way to indicate that you’ve included the document.
Explanation: “Kindly” softens the request, making it sound more courteous and respectful.
Example: “Dear Susan, kindly find the client feedback report attached for your review.”
Best Use: When communicating with colleagues or clients in formal or semi-formal contexts.
Not Use: When a more casual tone is appropriate.
8. “I’ve Included the [Document Name] for Your Convenience”
Meaning: This phrase emphasizes that the document is there to make things easier for the recipient.
Explanation: This implies that you’re considering the recipient’s time and making it easier for them to access the information they need.
Example: “Hello James, I’ve included the project update for your convenience. Let me know if you need anything else.”
Best Use: When you want to show that you’ve thought about the recipient’s ease of access.
Not Use: If the recipient may not find the attachment relevant.
9. “Please Have a Look at the [Document Name] Attached”
Meaning: This phrase is a bit more casual but still polite.
Explanation: This phrase invites the recipient to take a look at the attachment, suggesting that it’s something for their consideration.
Example: “Hi Rebecca, please have a look at the revised proposal attached. I’m happy to discuss any changes.”
Best Use: When sending documents that you want the recipient to review.
Not Use: When no review is necessary.
10. “I’ve Provided the [Document Name] for You to Check Out”
Meaning: A more laid-back way to say you’ve attached something for the recipient to look at.
Explanation: This is informal but still polite, making it suitable for friendly colleagues or clients.
Example: “Hey Chris, I’ve provided the team’s feedback for you to check out. Let me know what you think!”
Best Use: When communicating with someone you have a relaxed relationship with.
Not Use: In formal business communications or with unfamiliar contacts.
11. “Please Take a Moment to Review the [Document Name]”
Meaning: This phrasing encourages the recipient to spend some time reviewing the attachment.
Explanation: It conveys a polite request for attention and shows that you value the recipient’s time and input.
Example: “Hi Karen, please take a moment to review the updated contract. Let me know if you have any concerns.”
Best Use: When sending something important that requires attention.
Not Use: When the document is not urgent or important.
12. “I’ve Attached the [Document Name] for Your Consideration”
Meaning: This is a polite way of indicating that the recipient should consider the contents of the attachment.
Explanation: This phrase is respectful and professional, implying that you value the recipient’s input and attention.
Example: “Dear Michael, I’ve attached the budget breakdown for your consideration. Please let me know if you need any adjustments.”
Best Use: When sending documents that require thoughtfulness and careful attention.
Not Use: When the document doesn’t require a lot of attention or review.
13. “Please Find the [Document Name] Enclosed”
Meaning: “Enclosed” is another formal way to refer to an attachment.
Explanation: While more traditional, it maintains the professionalism of your communication.
Example: “Hi Julie, please find the marketing proposal enclosed for your review.”
Best Use: When sending formal or important documents.
Not Use: When the tone needs to be more casual or informal.
14. “I’ve Included the [Document Name] for You to Review at Your Convenience”
Meaning: This phrase conveys flexibility, suggesting that the recipient can look at the attachment when it suits them.
Explanation: It shows understanding and respect for the recipient’s time and availability.
Example: “Hello Mark, I’ve included the project plan for you to review at your convenience.”
Best Use: When you want to be accommodating and allow the recipient to choose when to review the document.
Not Use: When the document requires urgent attention.
15. “I’ve Attached the [Document Name] for Your Consideration”
Meaning: This suggests that the recipient should consider the attached document, implying it might require their careful attention.
Explanation: This phrasing is polite and respectful, often used when sending important or thoughtful material that requires the recipient’s deliberation.
Example: “Dear Maria, I’ve attached the project outline for your consideration. Your input would be invaluable before we proceed.”
Best Use: When seeking input, feedback, or approval from the recipient on a document.
Not Use: When sending an attachment that doesn’t require review or input.
16. “Kindly Review the Attached [Document Name]”
Meaning: A polite request for the recipient to look over the attached document.
Explanation: “Kindly” adds a touch of courtesy, making this phrasing slightly formal but respectful. It conveys a sense of care and professionalism.
Example: “Hi Jessica, kindly review the attached invoice at your earliest convenience. Let me know if anything seems off.”
Best Use: In situations where you want the recipient to take a look at the attachment but without urgency.
Not Use: When you need immediate feedback or action on the attachment.
17. “Here’s the [Document Name] I Mentioned”
Meaning: This phrase is a more informal and friendly way to introduce the attachment, often used when you’ve previously discussed the document.
Explanation: It’s conversational and adds a personal touch, letting the recipient know it’s something they’ve been expecting.
Example: “Hey Paul, here’s the contract I mentioned. Take a look when you have a chance.”
Best Use: When following up on a previous conversation or when the recipient is already expecting the attachment.
Not Use: When the attachment is being sent unexpectedly or without prior discussion.
18. “I’m Sending You the [Document Name] for Your Information”
Meaning: This phrase emphasizes that the document is for the recipient’s awareness, not necessarily for immediate action.
Explanation: It’s neutral and professional, ideal for situations where the recipient simply needs to be informed.
Example: “Hi Anna, I’m sending you the quarterly report for your information. Feel free to ask if you have any questions.”
Best Use: When the recipient does not need to take immediate action on the document but simply needs to be informed.
Not Use: When you need a response or action from the recipient based on the attachment.
19. “The [Document Name] Is Attached for Your Review”
Meaning: This is a direct, straightforward way of informing the recipient that the attachment requires their attention.
Explanation: It’s clear and to the point, typically used in formal or business settings.
Example: “Dear James, the proposal is attached for your review. I look forward to your feedback.”
Best Use: When you need the recipient to look over the document and provide feedback.
Not Use: When the document is informational only, and no feedback is required.
20. “I’ve Attached the [Document Name] for You to Look Over”
Meaning: A friendly, slightly informal way to ask the recipient to review the attachment.
Explanation: This phrase feels more approachable and can be used when you want to make the recipient feel comfortable reviewing the document.
Example: “Hey Sarah, I’ve attached the meeting notes for you to look over. Let me know if you need any changes.”
Best Use: In informal or semi-formal settings where you want to come across as approachable.
Not Use: When addressing someone in a highly formal context, such as a high-ranking executive or official.
21. “You’ll Find the [Document Name] Attached”
Meaning: A friendly and helpful way to point out the attachment.
Explanation: It’s a light, slightly conversational way of introducing the document, making the recipient feel at ease.
Example: “Hi Alex, you’ll find the latest design mockups attached. Let me know what you think!”
Best Use: When sending an attachment in a more casual email, or to a colleague or client you have a friendly rapport with.
Not Use: When the situation calls for a more formal or business-like tone.
22. “I’ve Included the [Document Name] for Your Quick Reference”
Meaning: This indicates that the attached document is there for the recipient to quickly check, typically for important information.
Explanation: This phrase is a bit more informal and helps frame the attachment as something the recipient can easily refer to.
Example: “Hi Eva, I’ve included the event schedule for your quick reference. Let me know if you need further details.”
Best Use: When sending information the recipient might need to access quickly and easily.
Not Use: When the information requires detailed or careful review.
23. “Please Take a Moment to Look at the [Document Name]”
Meaning: This politely encourages the recipient to briefly look over the attachment.
Explanation: This phrase is softer than some alternatives and implies that you’re asking for a small investment of time from the recipient.
Example: “Hi Greg, please take a moment to look at the updated timeline attached. I’d appreciate your feedback.”
Best Use: When the document is not too long or complex and can be reviewed quickly.
Not Use: When the document is lengthy or requires extensive attention.
24. “Here’s the [Document Name] I Promised”
Meaning: This phrasing conveys a sense of reliability, letting the recipient know that you’ve followed through on a previous commitment to send the document.
Explanation: It’s warm and personal, emphasizing that you’ve honored a prior promise or expectation.
Example: “Hi Laura, here’s the budget proposal I promised. Let me know your thoughts!”
Best Use: When sending something you’ve previously committed to sharing, such as a report or document.
Not Use: When the document is unrelated to any previous commitment.
25. “I’ve Attached the [Document Name] for You to Review”
Meaning: A polite and clear way to inform the recipient that they should review the attachment.
Explanation: This phrasing is professional and direct, ideal for when feedback is needed.
Example: “Dear Tom, I’ve attached the employee performance review for you to review. Please share your thoughts.”
Best Use: When the document requires the recipient to examine it carefully and provide feedback.
Not Use: When the recipient does not need to review the document or take any action.
26. “The [Document Name] Is Included for Your Convenience”
Meaning: This phrase suggests that the attachment is provided for the recipient’s ease and benefit.
Explanation: It indicates that you are thinking about the recipient’s experience and making it easy for them to access necessary information.
Example: “Hi Anna, the product catalog is included for your convenience. Please let me know if you’d like further details.”
Best Use: When the document is supplementary or aids in a decision-making process.
Not Use: When the document is not necessary or helpful for the recipient.
27. “I’m Sending the [Document Name] for Your Reference”
Meaning: This suggests that the attached document is meant to serve as a reference or source of information for the recipient.
Explanation: It’s a polite and neutral way to direct the recipient’s attention to the attachment.
Example: “Hello Liam, I’m sending the meeting agenda for your reference. Feel free to reach out if you need any clarifications.”
Best Use: When the attachment is informational and does not require immediate action.
Not Use: When the recipient needs to take immediate action or provide feedback on the attachment.
28. “Please See the [Document Name] Attached for Your Review”
Meaning: A straightforward, professional way to direct the recipient’s attention to the attachment for review.
Explanation: This phrase is clear and commonly used, making it a good option for formal business emails.
Example: “Hi John, please see the updated sales report attached for your review.”
Best Use: When the document needs careful consideration or approval.
Not Use: When the recipient does not need to review or provide feedback on the document.
29. “I’ve Attached the [Document Name] for Your Consideration”
Meaning: This implies that the recipient should take the attachment into account before proceeding with a decision.
Explanation: This is a polite and professional way of asking the recipient to review the attached material before taking any further steps.
Example: “Dear Sarah, I’ve attached the proposal for your consideration. I look forward to hearing your thoughts.”
Best Use: When seeking approval or feedback on something important.
Not Use: When the document is informational and doesn’t require the recipient’s input.
30. “Attached is the [Document Name] for You to Review at Your Convenience”
Meaning: This phrase adds a flexible touch, letting the recipient review the document when they find it convenient.
Explanation: It’s respectful of the recipient’s time, allowing them to look at the attachment whenever suits them best.
Example: “Hi James, attached is the client feedback summary for you to review at your convenience.”
Best Use: When the document is important but not urgent.
Not Use: When the document requires prompt attention or action.
Conclusion
Using the right words when sharing attachments in emails can transform a simple message into something more thoughtful and personal. By choosing phrases that express consideration and empathy, you can make your communications feel more human and connected, even in a professional setting.
Whether you’re sending a document for review, feedback, or simply for reference, these 30 alternatives provide a range of ways to help you communicate with care and warmth.
FAQs
1. Are these alternatives appropriate for formal business communication?
Yes, many of these alternatives are professional and respectful, making them suitable for formal business contexts.
2. How can I decide which alternative to use?
Consider the tone of your relationship with the recipient, the urgency of the attachment, and the formality of the situation to guide your choice.
3. Can these alternatives be used for attachments other than documents?
Yes, they can apply to any type of attachment, such as images, spreadsheets, or presentations.
4. What’s the difference between “For Your Review” and “For Your Consideration”?
“For your review” typically implies you want feedback or a response, while “For your consideration” is often used when seeking approval or input before a decision is made.
5. Are these phrases better than “Please see attached”?
These alternatives offer more warmth and personalization, which can help your message stand out and feel more engaging.
